Waiver, rules and terms and conditions for participants
ARTICLE 1: DEFINITIONS
1.1. This waiver is subject to the parties described:
- Event: the event organized in any year by Amsterdam Sport Events B.V. named: TRIAMSTERDAM.
b. Participant: the legal person that in any way permitted by the Organization registered to participate in the Event.
c. Agreement: The agreement relating to the Participant's participation in the Event.
d. Organization: the legal entities (in this case Amsterdam Sport Events B.V.) with which the Participant has entered into an Agreement.
1.2. This waiver applies to any Agreement.
ARTICLE 2: PARTICIPATION
2.1. On day the Event will be held, a Participant must have reached the by the Organization defined minimum age for the Event of age 16 for the Olympic Distance and age 18 for the Half Distance.
2.2. The Participant may only participate in the Event, if he or she has filled in the correct entry form completely and truthfully, if the entry fee is paid in full no later than one week before the date of the Event and if the Participant has agreed to the terms and conditions.
2.3. Cancellation option:
After signing up for TRIAMSTERDAM, you have the possibility to cancel your registration. This option works on a “money back, no questions asked” basis. We highly recommend you to buy this option, since there will be no possibility to get your money back or to give the entry to anyone else or to moving to another year or another race. The cancellation option costs 15,- euro for OD and 20,- for HD. The return policy only applies to the entry fee:
– Used before May 1st 2019 – 100% refund
– Used between May 1st and May 31th – 50% refund
– Used between June1th and June 28th – 20% refund
– No refund possible after June 28th 2019
No changes in team members are permitted after June 21th 2019.
Entries close on June 21th 2019.
Without cancellation insurance a refund is not possible. If the Participant would like to withdraw from the Event, an email should be sent to firstname.lastname@example.org including an IBAN and SWIFT number of their bank information.
2.4. The Organization of the Event may, under exceptional circumstances (force majeure) decide to cancel the event. Also at any time on the day of the Event, the Event can be halted and even completely stopped under exceptional circumstances (think of a death case, an attack or other (natural) disaster, etc.).
2.5. The decision made by the Organization to cancel or stop the Event, creates no liability for reimbursement of the costs incurred by the Participant in relation to the Event.
ARTICLE 3: LIABILITY
3.1. Participation is at your own risk. The Organization is not liable for any damages whatsoever, which may occur to the Participant as a result of participation. The Organization is also not liable for loss, theft or damage of/to property. Unless the damage is the direct result of the attributable Organizations intent or gross negligence. This exclusion of liability also applies to serious harm such as all possible types of damage resulting from injury or death.
3.2. If, despite the provisions of the first paragraph of this article, the Organizations is to be assumed liable for the Participants damage, the obligation of the Organizations compensation shall not exceed the maximum amount that the insurer of the Organization would pay for said damages.
3.3. The Participant must be adequately insured against the risk of damage he or any kin may suffer as a result of injury, illness or death caused by the participation in the Event.
3.4. The Participant declares to be familiar with the fact that participation requires good health, both mentally and physically, and declares that he/she meets this requirement and that he/she has adequately prepared for the Event.
3.5. The Participant indemnifies the Organization against liability for damage suffered by third parties as a result of any acts attributable to a participant or omissions relating to the Event. The Participant must be adequately insured against the risk of liability for such damage.
3.6. The Participant indemnifies the Organization against liability for damage a third party may suffer at the hands of the Participant, during his participation in the Event, unless this damage is the direct result of the Organizations attributable intent or gross negligence.
ARTICLE 4: PORTRAIT RIGHTS
Participant grants permission in advance to the Organization to publish during and around the Event photographs and images and the like, in which the participant is visible.
ARTICLE 5: PRIVACY STATEMENT
The personal information provided by a Participant shall be stored in a file by the Organization. By participating in an Event, the Participant grants permission to the Organization to use the personal data to send information to the Participant and for the provision of personal data to third parties for sending information to the Participant. The Participant, by entering into the Agreement, authorizes the Organization to publish his name and race results, for example through publication in newspapers and on the Internet.
TRIAMSTERDAM is organized according to Dutch Triathlon Federation competition rules
- At all times, competitors must obey the instructions given by Race officials and police officers and beware of vehicular transport. Any competitor who fails to obey the instructions of Race officials or the police will be removed from the Event and will be disqualified. The Event Director and Race Referee are authorized to disqualify competitors.
- Please obey all traffic laws and regulations at all times and treat all parts of the course as open to the public and vehicles at all times. Some parts of the course may be closed to public access. However, residential, emergency, and Event vehicles will be using those parts of the course. All road rules and regulations must therefore be followed at all times. Right hand drive rules apply.
- The Event Medical Team will be authorized to make the final decision as to the suitability of a competitor to continue in the Event, and likewise if they should be withdrawn from the Event.
- No competitor may use any banned substances with the intent to improve their performance, eliminate the sense of fatigue, or for any other purpose. Doping tests will be administered.
- It is important for all competitors to exhibit good behavior and sportsmanship conduct, and to treat fellow competitors, Event organizers, volunteers, and contractors with courtesy and respect. Failure to do so may result in disqualification at any time before, during, or after the Event.
- If a competitor withdraws from the Event, they must inform the course officials of their withdrawal immediately. Any competitor failing to do so and being the subject of a resulting search and rescue operation will incur all costs relating to this exercise if they are found to be in their accommodation or other safe place.
- TRIAMSTERDAM reserves the right to alter rules, regulations, Event courses, and venues at any time, provided that athletes are advised prior to the Event, or if such a change is in the interest of the competitor’s safety.
- No headphones or headsets may be worn during swim legs, bike legs, or run legs of the event.
- TRIAMSTERDAM competitors may not compete with a bare torso.
- Each competitor must be familiar with the entire course and it is their responsibility to follow the correct route.
- In case of bad weather conditions, TRIAMSTERDAM reserves the right to convert the Event to duathlon status in the interest of competitor’s safety, but will not be held liable for any loss as a result of such a decision. If the conditions are still deemed to be unsafe to hold a duathlon, TRIAMSTERDAM has sole discretion and may cancel the Event without obligation to refund entry fees.
- TRIAMSTERDAM may test any athlete for the use of a prohibited substance at its own discretion. A positive test will result in disqualification.
- Provided race numbers must be visible at all times throughout the race.
- All athletes must register during the allocated times and attend the compulsory race briefing. All individuals and teams must rack their bicycles during the allocated times – there will be no exceptions to this rule. The Event organizers reserve the right to disqualify anyone not adhering to these rules.
- Compulsory gear includes a wetsuit and swim cap (cap provided). This may be altered or added to at the Race briefing subject to the water conditions, temperature, and swim course/distance (at the Event organizer’s absolute discretion).
- No fins, paddles, snorkels, flotation devices of any kind are permitted.
- Swim goggles or face masks may be worn.
- Any assistance required during the swim may result in disqualification.
- The swim course will be closed 1 hours and 30 minutes after the last race start.
- When you’re training on the course immediately prior to the event, organisation swim caps must be worn for you own safety. Anyone reported swimming without a brightly colored cap may be disqualified from the race.
- Event organizers have the right to change the location of the swim course, the distance of the swim course, or cancel the swim course (at their absolute discretion) taking into account the weather, water temperature, and general water conditions.
- No drafting is permitted. The cycle draft zone is a 12 meter long by three meter wide rectangle between the front edge of the leading cycle and the front edge of the following cycle, extending each side of the cycle by 1.5 meter, measured from the leading edge of the front wheel. Another athlete has 20 seconds to pass through that zone. Furthermore, once an athlete has passed they have 5 seconds to drop back out of the draft zone.
- Race numbers must not be altered in size or appearance, and must be worn on the back during the bike legs.
- Helmets must be secured by the chin strap before taking the bike from the rack, and must remain fastened until the cyclist has dismounted the bike and returned it to its rack.
- No individual support is allowed. The bike course is closed to all supporter traffic and no competitor may seek or receive outside help from spectators, members of the public, or any third party with the exception of the official technical support crew or within the indicated coach stations.
- Each participant is responsible for the state or repair of his/her own bike. Bikes must have been serviced within three weeks of the event and be in a safe and roadworthy condition. Assistance by anyone will be grounds for immediate disqualification. This disallows the use of spare wheels and back-up bikes and requires that each competitor be prepared to handle any possible mechanical malfunction. All bikes must undergo a compulsory check by the official technical support in the lead up to the race or at registration. Only checked bikes will be allowed into transition.
- Cyclists are expected to heed directions and instructions of all race officials and public authorities. Participants may run/walk with their bike if necessary.
- Competitors must keep as far to the right as is practically possible at all times, and pass others on the left and must obey all traffic laws, traffic regulations, and the directions of Event officials and the Police.
- The penalty for drafting, dangerous riding or unsportsmanlike conduct will be determined by the race official and can result in disqualification.
- The bike course will close for all competitors, both teams and individuals, at 1.00 pm. Event organizers reserve the right to remove competitors from the race who do not complete the bike leg by this cut-off time.
- Event organizers have the right to change the location of the bike course or the distance of the bike course (at their absolute discretion) and taking into account the weather and course conditions.
- Competitors must not alter the size or appearance of the race number, and must wear it clearly and visibly on their front during the run legs.
- Slower competitors must keep to the right while other competitors overtake on the left.
- No individual support vehicles or non-participant escort runners or cyclists are allowed. Friends, family members, coaches, or supporters of any type may not bike, drive or run alongside competitors, may not pass food or other items to competitors and should be warned to stay completely clear of all participants to avoid the disqualification of a participant. Runners are expected to follow the directions and instructions of all race officials and public authorities. Outside assistance is strictly forbidden and the size and nature of penalties for such an offense are at the sole discretion of the Event Director and Race Referee.
- Competitors must obey all traffic laws, traffic regulations, and the directions of Event officials and the Police.
- The run course will close for all competitors, both teams and individuals, at 3:00 pm. Event organizers reserve the right to remove from the course competitors who do not complete the race by this cut-off time.
- Event organizers have the right to change the location of the run course or the distance of the run course (at their absolute discretion) and taking into account the weather and course conditions.